STUDENT BAND ACCOUNTS
The East Hall Band programs are almost completely self funded. The Concert and classroom programs receive limited funding from Hall County, while the Marching Band program receives NO funding at all. To operate at a high level and offer our students a quality instrumental music program, the EHBA provides whatever financial resources the county doesn’t.
The operation of the band program is funded in two ways, fundraising and participants’ fees. Fees provide whatever is not provided for through fundraising. It will be the objective of the EHBA to maximize the fundraising element of the financial equation, thereby minimizing the fee element, while not diminishing the quality of the program.
Successful fundraising depends entirely on the participation of every member of the program; parents, students and community. The EHBA will establish and will look to increase the number of “high value” fundraising opportunities.
In addition to raising essential funds for the band program, each fundraising activity provides the opportunity for the participants to earn valuable “service credits” which are applied to the individual members’ accounts as payments toward their band fees. It is entirely possible for a family to pay their entire band cost through service (or “band credits”).
Information on fundraising programs and opportunities are posted in detail at www.ehhsband.com, in e-blasts, the newsletter or by simply contacting any association officer.
Each student will be given an account in CHARMS, which is an online software that EHBA uses to manage and maintain the student accounts, sign up volunteers and contact information. Student account statements can be viewed at any time by all band families through CHARMS.
Student Bands “Accounts” are established for every family in the band program to provide accurate accounting for all financial transactions. The accounts are maintained and managed by the EHBA. Charges for all band activities (band camp fees, Marching and Concert Band fees, etc.) and payments and band credits earned are tracked through the band accounts.
It is each band participant’s right to check his or her account status as often as desired. A band statement can be requested by simply contacting one of the treasurers listed in the EHBA Contacts in this handbook or www.ehhsband.com.
SEE: STUDENT ACCOUNT PROCEDURES.
FINANCIAL OBLIGATION AND RESPONSIBILITIES
It is the responsibility of each participant to faithfully fulfill their financial obligations and responsibilities to the band program. The program is almost entirely funded by the participating members. Each attempt is made by band faculty and booster leadership to minimize the program cost while providing a quality band program to all.
As a “not for profit” organization, operating reserves are not maintained to cover the failure of members to fulfill their obligations in a timely and responsible manner. Shortfall in collections and failure to fulfill financial obligations result directly in the reduction of current and future services provided to our students, and ultimately result in higher future fees or the termination of important program activities.
We realize that events occur which are not anticipated at the time of incurring band financial obligations that may prevent timely compliance. These should be communicated immediately with the faculty, booster president or treasurer. Every attempt will be made to work out solution agreeable with all parties.
All payments of band obligations should be mailed to the EHBA (address below) or deposited in the “band safe” in the band room. Wherever possible, do not send cash. Please indicate on your check/form which student the payment is for and what charge the payment is for to insure accurate posting to your account.
Send payments and make checks payable to:
East Hall Band Association
3534 East Hall Road
Gainesville, GA 30507
*There will be a charge of $25 applied to any check returned due to insufficient funds (“NSF”). Any returned check not paid within 30 days of return an subject the maker of the check to legal action. Any member incurring two returned checks will be placed on a cash, certified check or money order basis for the remainder of their participation in the band program.